Infinet

October is Cybersecurity Awareness Month, making it a good time to take a closer look at how you’re protecting your business. 

You already know cybersecurity matters. You’ve likely invested in firewalls, antivirus software, backups, and other safeguards to protect your systems and information. But how confident are you that those protections are working the way they should? 

At InfiNet Solutions, we help organizations throughout Omaha and the surrounding communities answer that question. We help our partners understand that effective cybersecurity isn’t necessarily about having more technology. It’s about understanding your risks, maintaining the protections you already have, and making sure someone is paying attention. 

Are Your Security Tools Doing Their Job? 

Having the right security tools is important, but how they’re managed matters just as much. 

Take your firewall, for example. It helps protect your network from unwanted traffic, but it needs to be properly configured and maintained. Antivirus and other security software can detect suspicious activity, but someone needs to review alerts and respond when a threat is identified. 

Even something as familiar as multi-factor authentication (MFA) deserves a second look. Requiring an additional form of verification helps protect your accounts when passwords are compromised. But if MFA isn’t enabled across your important systems, you may still have unnecessary exposure. 

The same goes for software updates. As vulnerabilities are discovered, updates help close security gaps before attackers can take advantage of them. 

You don’t need to know how to configure every security tool yourself. You do need to know that someone is maintaining them, monitoring their effectiveness, and addressing problems when they arise. 

Does Your Team Know What to Watch For? 

Your employees make decisions every day that can affect your organization’s security. 

They open attachments, exchange documents, approve payments, and communicate with clients and vendors. Most of those interactions are perfectly ordinary, which is exactly why cybercriminals try to imitate them. 

A fraudulent invoice might appear to come from a familiar vendor. An email requesting sensitive information might look like it came from someone on your leadership team. And with increasingly sophisticated scams, suspicious messages aren’t always easy to recognize. 

That’s why cybersecurity awareness should be part of your everyday operations, not just an annual training exercise. 

Encourage your employees to verify unusual requests, particularly those involving money, passwords, or confidential information. Make sure they know how to report suspicious activity and feel comfortable doing so, even if they’re unsure whether something is actually wrong. 

Your team doesn’t need to become a group of cybersecurity experts. They just need the knowledge, tools, and confidence to recognize when something deserves a closer look. 

Could You Recover If Your Systems Went Down? 

Imagine starting your workday and discovering that you can’t access your files, applications, or business systems. 

How long could you continue operating? 

Depending on your business, an outage could mean missed appointments, interrupted production, delayed orders, or an inability to serve your customers. 

You probably already have some form of data backup in place. But having backups and being able to recover from an outage aren’t necessarily the same thing. 

Do you know how frequently your information is backed up? When was the last time a backup was successfully restored? And how long would it take to get your most important systems running again? 

These questions matter because recovery is about more than retrieving lost files. It’s about getting your business back to work. 

Regular backup testing and a well-defined recovery plan help you understand what to expect if something goes wrong. They also give you an opportunity to identify problems before you’re depending on those systems in an emergency. 

Who’s Keeping an Eye on Your Security? 

You don’t need to personally manage your company’s cybersecurity, but you should know who’s responsible for it. 

Someone needs to monitor security alerts, manage employee access, maintain software, review vulnerabilities, and coordinate the response when an issue arises. 

That might be your internal IT department, an outside technology partner (hello there!), or a combination of both. What’s important is that those responsibilities are clearly defined and consistently carried out. 

It’s also worth understanding what happens when employees join or leave your organization. Are new employees given access only to the systems they need? Is that access adjusted when their responsibilities change? And is it promptly removed when they leave? 

These details are easy to overlook during the normal course of business, but they can create security gaps if no one is responsible for managing them. 

You don’t need to understand every technical detail. You should, however, feel confident that your security is being actively managed and that you know who to call when something needs attention. 

What Should You Do Next? 

Cybersecurity Awareness Month is a good reminder that protecting your business requires ongoing attention. 

You don’t necessarily need new software, a larger technology budget, or an overhaul of your existing systems. Sometimes the most valuable thing you can do is ask a few questions. 

Are your security tools being monitored? Does your team know how to recognize suspicious activity? Have your backups been tested? And do you have a clear plan for responding to an incident? 

If you don’t know the answers, that’s a good place to start. 

At InfiNet Solutions, we believe good cybersecurity starts with understanding your business, your risks, and what you need to keep operating. We work with organizations throughout Omaha and the surrounding communities to identify vulnerabilities, strengthen protections, and make informed decisions about their technology. 

This October, take a closer look at how your business is protected. Ask questions, identify opportunities for improvement, and make sure the right people are looking out for your organization. 

Because cybersecurity isn’t just about protecting your technology. It’s about protecting everything your business depends on. 

You don’t need to understand every cybersecurity tool your business uses. But there are a few questions you should be able to get a clear answer to. 

Is MFA turned on? Are your backups working? Are computers getting updated? Does your team know what to do with a suspicious email? And if something unusual happens, who is actually paying attention? 

If the answer to some of those is “I’m not sure,” that’s a good place to start. 

Here’s a straightforward cybersecurity checklist for businesses in Omaha, Lincoln, Council Bluffs, and the surrounding area.

1. Is MFA required on important accounts? 

Check: Can employees access email, financial systems, or other important business applications with only a password? 

If they can, turn on multi-factor authentication (MFA). 

MFA requires another form of verification in addition to a password. That means a stolen password alone usually isn’t enough to get someone into an account. 

At minimum, look at: 

• Microsoft 365 or Google Workspace 

• Accounting and financial applications  

• Remote access and VPN accounts 

• Administrative accounts 

• Other systems containing sensitive business or customer information

 Where available, consider stronger options such as passkeys or security keys. 

2. Are computers and applications being updated? 

Software updates aren’t just about getting new features. They frequently fix known security problems. 

The important question isn’t whether employees occasionally click Update. It’s whether your business has a consistent process for keeping devices and applications current. 

• Operating systems receive security updates 

• Business applications are kept current 

• Browsers are updated 

• Network equipment and other business technology receive appropriate updates 

• Someone is responsible for identifying devices that fall behind 

If updates depend entirely on employees remembering to install them, there’s room for improvement.

 3. Do you know your backups actually work?

Most businesses will confidently say they have backups.

The better question is: When was the last time you tested one?

A backup is useful only if you can recover what you need from it.

• Important business data is backed up

• Backups run automatically

• Backup failures are reviewed 

• Restore tests are performed periodically 

• You know how long recovery would realistically take 

If nobody can remember the last successful restore test, put this one near the top of your list.

4. Are passwords being handled properly? 

You don’t need an elaborate 20-page password policy. You do need some basic rules that everyone follows. 

• Employees use unique passwords for work accounts 

• Passwords aren’t shared through email, Teams, or sticky notes 

• A business-approved password manager is available 

• Shared or administrative credentials are controlled 

• MFA is used wherever possible

The policy only matters if it reflects what people actually do.

5. Does your email have protection beyond the inbox? 

Email remains one of the easiest ways to get in front of an employee. 

Fake invoices, password-reset notices, Microsoft 365 login pages, messages that appear to come from an executive, and requests to change payment information can all look convincing. 

Your email system should have tools in place to identify and filter suspicious messages before employees ever see them. 

But filtering isn’t perfect—which brings us to the people using it.

 6. Does your team know what to do with something suspicious?

Security awareness training doesn’t need to mean sitting through the same hour-long presentation every year. 

Short, practical training throughout the year is generally more useful. 

Employees should know:

• How to recognize common phishing attempts

• Where to report a suspicious message 

• What to do if they accidentally click something 

• Not to approve an unexpected MFA request 

• How to verify unusual requests involving money or sensitive information

That last one is especially important. 

If someone receives an email asking them to change banking information, send a wire, buy gift cards, or provide sensitive employee information, verify the request another way. Call a known number or speak to the person directly rather than using the contact information provided in the message. 

7. What happens if someone clicks the wrong thing? 

Mistakes happen. What matters next is how quickly your business knows about them. 

Employees should know exactly who to contact if they:

• Click a suspicious link 

• Enter a password on a questionable website 

• Approve an MFA request they didn’t initiate 

• Open a suspicious attachment 

• Notice unusual activity on their computer or account 

You want people reporting those situations immediately—not spending an hour worrying that they’ll get in trouble.

8. Is anyone actually watching your security systems? 

Security tools can generate warnings about things like unusual logins, failed backups, missing updates, or systems that suddenly stop checking in. 

But an alert doesn’t accomplish much if nobody reviews it. 

Ask:

• Who reviews security alerts? 

• Who checks backup failures? 

• Who identifies computers missing important updates? 

• Who investigates unusual login activity? 

• Who is responsible for responding when something needs attention? 

You don’t necessarily need someone staring at a dashboard around the clock. You do need tools watching for problems and a clear process for deciding what happens when they find one. 

The Five-Minute Cybersecurity Check 

If you don’t want to go through the entire list today, start here. 

Ask whoever handles your IT these five questions: 

1. Is MFA required for everyone’s email? 

2. When did we last successfully restore something from backup? 

3. Are all of our computers current on security updates? 

4. What should an employee do immediately after clicking a suspicious link? 

5. Who reviews our security alerts? 

You’re looking for specific answers. 

“We should be.” 

“I think so.” 

“Probably.” 

“Someone gets those alerts.” 

Those aren’t really answers. 

When You Don’t Know the Answers 

Not every business needs an internal cybersecurity department. But somebody needs to own these responsibilities. 

If you went through this checklist and found several questions you couldn’t answer, that doesn’t automatically mean your business has a major security problem. It means you’ve identified what needs to be checked. 

Start there. 

InfiNet works with businesses throughout Omaha, Bellevue, Council Bluffs, Papillion, Lincoln, and surrounding communities to understand what protections are already in place, identify gaps, and prioritize what actually needs attention. 

You don’t need to become a cybersecurity expert. You just need to know the right questions to ask. 

Need help getting those answers? Let’s talk. 

Frequently Asked Questions 

What is the most important cybersecurity step for a business owner to take right now? 

Start by making sure MFA is required for email and other important business accounts. A password by itself shouldn’t be enough to access sensitive systems. Where available, consider phishing-resistant methods such as passkeys or security keys. 

Do I need an IT background to understand my company’s cybersecurity risk? 

No. You don’t need to understand how every security tool works. You should, however, be able to get clear answers about MFA, backups, updates, employee training, monitoring, and who is responsible for each. 

How often should employees receive security awareness training? 

Security awareness works best as an ongoing practice rather than a once-a-year event. Include it during onboarding, reinforce important habits throughout the year, and provide additional guidance when threats or business processes change. 

How do I know whether our backups are good? 

Test them. A successful backup notification tells you the backup process ran; a successful restore tells you that you can actually recover your data. Periodic restore testing is an important part of a reliable backup strategy. 

What does proactive monitoring mean? 

It means using tools to watch for conditions that may need attention, such as unusual logins, failed backups, missing security updates, or security tools that stop reporting. Just as importantly, someone needs to be responsible for reviewing and responding to those alerts. 

When has a business outgrown informal IT support? 

One warning sign is when important questions consistently get uncertain answers. If nobody can confirm whether backups work, updates are current, security alerts are being reviewed, or former employees have lost access, your business probably needs a more defined IT process. 

Do small businesses really need cybersecurity? 

Yes. Phishing, compromised accounts, ransomware, and other threats aren’t limited to large companies. The appropriate tools may differ based on the size and needs of the business, but basic protections matter at any size.

If you’re used to signing into Microsoft 365 and waiting for a six-digit code to arrive by text, that experience is on its way out. 

Microsoft is moving away from SMS and voice calls as preferred methods of verifying sign-ins and pushing users toward more secure options, including passkeys and the Microsoft Authenticator app. 

For businesses, this is less about learning another Microsoft feature and more about making sure employees are ready before their familiar sign-in option changes.

Why Is Microsoft Moving Away From Text Messages?

Text-message verification was a big improvement over using a password alone. The problem is that attackers have gotten better at getting around it. 

SMS codes can be intercepted or stolen through phishing and SIM-swapping attacks. They also depend on your mobile carrier actually delivering the message. Anyone who has stared at a login screen waiting for a code that never arrives knows that isn’t always a given. 

Microsoft now recommends stronger authentication methods that don’t rely on a text message being sent to your phone. 

That includes Microsoft Authenticator, Windows Hello for Business, security keys and, increasingly, passkeys. 

Wait — What’s a Passkey?

A passkey is essentially a replacement for a traditional password that uses something you already have, such as your phone or computer, to verify that you’re really you. 

Depending on the device, that might mean using your fingerprint, Face ID, Windows Hello or your device PIN. 

The important part isn’t the terminology. It’s that passkeys are designed to be much harder for an attacker to steal through a fake login page. 

Microsoft Authenticator can also be part of this experience. The app supports MFA approvals, verification codes, passwordless sign-in and passkeys. 

What Is Actually Changing?

Microsoft has been moving users toward stronger authentication for some time, but there are now some important dates for businesses using Microsoft Entra ID. 

Beginning September 1, 2026, Microsoft plans to start automatically enabling passkey registration prompts for users who are still enabled for SMS or voice authentication. 

Then, beginning February 1, 2027, Microsoft-provided SMS and voice authentication will be retired in Microsoft Entra ID. 

That doesn’t mean everyone’s text-message MFA will suddenly disappear tomorrow. Organizations have time to prepare, and Microsoft provides administrators with options for managing the transition. 

But it does mean businesses shouldn’t wait until employees are confronted with an unfamiliar sign-in screen to figure out what they’re supposed to do. 

What Does This Mean for Your Employees? 

For most users, the biggest change will simply be how they prove it’s really them when they sign in. 

Instead of:

Password → Receive text → Enter six-digit code 

they may use something like: 

Password → Approve sign-in through Authenticator 

or eventually: 

Passkey → Face, fingerprint or device PIN  

Depending on how your Microsoft environment is configured, the exact experience may look different.

And that’s important: businesses shouldn’t tell employees to blindly follow every unexpected authentication prompt they receive. Your IT provider or internal IT team should determine which authentication methods your organization is using and communicate that process to employees.

Why This Is a Good Thing 

Any change to the login process can be annoying at first. From a security standpoint, though, moving away from SMS makes sense. 

Passwords get stolen. Text-message codes can be phished. Attackers routinely create convincing Microsoft login pages designed specifically to capture credentials and verification codes. 

Modern authentication methods make that considerably harder. 

Microsoft is also increasingly using system-preferred authentication, which means that when someone has multiple authentication methods registered, Microsoft can prompt them to use the strongest available option instead of automatically falling back to something weaker.

The goal is pretty simple: make the easiest way to sign in also one of the safest. 

What Should Businesses Do Now? 

You don’t need to panic, and you don’t need to wait until 2027 either. 

This is a good time to have your team review:

• Which employees are still using SMS or voice calls for MFA

• Whether Microsoft Authenticator is properly configured 

• Whether passkeys are appropriate for your organization 

• Which authentication methods are allowed in Microsoft Entra ID 

• How employees will be notified and trained before their sign-in experience changes 

• What your recovery process looks like when someone loses or replaces a phone 

A little preparation now can prevent a lot of “I can’t get into my email” calls later.

MFA Isn’t Going Away — It’s Getting Better

The takeaway isn’t that Microsoft is getting rid of multi-factor authentication. 

Quite the opposite. 

Microsoft is moving away from some of the older ways of doing MFA and toward methods that are harder for attackers to steal, intercept or trick users into handing over.

If your business still relies heavily on text-message codes, now is a good time to review how your Microsoft 365 accounts are protected and start preparing employees for what’s coming. 

Not sure which authentication methods your organization is currently using? InfiNet Solutions can review your Microsoft 365 security configuration, identify users still relying on older authentication methods and help you plan the transition without turning it into a company-wide login headache.