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Top 5 Business Challenges Facing Today’s Accounting Firms

Accounting, just like every other profession, is affected by our ever-changing world. The increase in technological advances alone can leave your head spinning.  Though technology endeavors to make work easier for everyone, it requires your full attention to keep up.

Accounting Firms

However, technology is responsible for numerous positive changes in every field or industry. An accounting firm can get a lot more done each day with the professional software programs now available. Many boring, repetitive jobs are accomplished with these programs and this allows accounting professionals to utilize their time on more important tasks.

Today’s technology can make it much easier for you to find new employees for your accounting firm, qualified personnel who have already been vetted. Most of today’s accounting firms have embraced the changes that are occurring in our technology-driven world. And yet, many are undergoing dramatic changes that affect their business from various angles.

From cyber threats to rising costs, the accounting industry is facing its share of tough problems. Savvy business owners overcome these challenges and move forward. They turn these problems into stepping stones that lead to new opportunities. Still, these issues can slow down the workflow and require too much attention. The struggle can be tiresome and never-ending.

Below are our top five tough problems that accounting firms face today.

1)Retiring Baby Boomers

Each year, approximately 4 million baby boomers retire. This trend is expected to continue for the next 19 years. These people represent years of training and experience. Every industry is being affected by this, including accounting. As CPA firms across the country lose these knowledgeable employees, they reach out to secure the top talent available. But this trend has created a very competitive environment where an accounting firm must be able to offer more to get those well-trained college graduates. This problem reaches across all industries today and as noted above, it will continue on for another two decades. CPA firms are trying to balance their need for the best employees with budgetary restrictions.

2)Winning the Talent War

While winning the talent war is no easy battle, there are a few options that accounting firms can employ. One of the suggestions that has worked for many firms involves enhancing your company’s brand. Highly skilled workers want to be associated with a good company that has an outstanding reputation. As accounting firms are struggling to get the best talent available, they’re realizing how important their brand is. There are numerous ways to elevate your brand and in some cases, it will benefit accountants to hire consultants who specialize in this area.

Below, are just a few ways to improve your reputation and attract those talented college graduates you need to move your business to the next level:

  • Get your CPA firm involved in community activities. For instance, volunteer once a month at a soup kitchen, children’s hospital, or orphanage. Nothing speaks louder than a group of professionals willing to give their time and talents to help the poor and needy.
  • Improve your culture. Many companies have greatly benefited by improving their company culture. That’s the secret behind the huge successes of Google, Microsoft, and Disney. Employees love where they work. They’re proud to say they work there.
  • Create High-Profile Events. This can be as simple or complex as you like. Some business owners write a book and then create book-signing events on a regular basis. Others do webinars each month. For instance, in the accounting field, you could create a webinar each month to show business owners how to save on taxes.
  • Post Good Photos of Events. Now that your company is involved in volunteering, in conferences, webinars, and other events like this, be sure to take good photos. Post them online regularly so the public can see what your company is up to.

3)Pressure to Reduce Prices

One of the first things that companies think of when faced with an increase in their expenses is to simply go up on the cost of their services.  As all accountants know, the budget has to work out so that it fits within a reasonable margin. Now that you’re having to hire new talent, fresh out of college, where will the money come from to pay those salaries? At the same time, new accounting firms are popping up all over the place offering lower prices than yours. Increased competition almost always drives prices down.

One of the most successful strategies that companies have used involves making your Brand more valuable. Of course, there are multiple ways to accomplish this. Get connected to industry specialists who already have good public visibility. Work at getting selected for local radio or TV programs where you talk about any number of accounting-related topics. As you boost your visibility in the marketplace, you set yourself up to command higher billing rates.

4)Stand Out

In this day and age, people tend to lump all accounting firms (legal firms, etc.) together. But, you’ve worked your whole life to set your business apart from the others. This means that you may have to work consistently at making your differentiators well known in your community. Why are your services worth more? Why is your accounting firm the best one to work at? These are all questions you should immediately know the answers to.

5)Advancing Technology

The last and perhaps most important challenge that accounting firms face is the constant need to update their technology. You want to have the latest and greatest software programs and network services, but all this can be expensive. To make matters worse, technology is constantly evolving. Today’s smartphones contain advanced features you couldn’t get a year ago.

For many small businesses, the best way to alleviate this concern is to find a great managed IT service provider and allow them to handle the technical aspects of your accounting firm. Make sure your contract with them includes regular updates to the latest network and computer technology. This can cut your overall costs and give you the same technology solutions as an accounting firm twice your size.

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Best Email Apps For Small Business Owners Who Use iPhone

Communication is definitely made more accessible as a result of technology. Unlike previous years where people placed heavy reliance on letters and messengers, currently, people can communicate at the tap of a button. Communication is essential in any business. For people to know what is required of them in the business environment, for suppliers to know the exact quantity of products that they are required to supply, and when the supply is necessary, people need to communicate. The most successful businesses place considerable reliance on communication.

Email on Smartphone

Small businesses and especially, those that have just begun, often feel the need to use more affordable means of communication. With the availability of the internet, this is no longer a problem. The number of computers that a business purchases is directly influenced by the size and the income of the business. In this regard, therefore, small businesses may find themselves unable to purchase as many computers as they need. This is where smartphones come in.

Currently, almost everyone in the world owns a smartphone. Smartphones have made life more comfortable. They allow people to access information everywhere and at any time due to their portability. These devices are a gem to small businesses. First of all, almost every owner and employee in small companies own smartphones. People can access their emails when traveling or out working on a job.

For successful and efficient use of smartphones to access emails, small businesses must depend on reliable, practical, and affordable email applications. There are numerous applications which allow people to access their emails through mobile phones. The functionality of these applications is similar though they may provide different features. Depending on the smartphone used and the needs of the small business, smartphone users, and especially those who use iPhones, often develop preferences to specific apps over others.

Google

This is definitely one of the most used applications. Google provides a range of services that small businesses may find attractive. The google app allowing for access to emails called Gmail. Firstly, this app is easy to use. Gmail can be used by even novices without much training. Secondly, it is fast, compared to other apps. A particularly helpful feature of the Google email service is that if you send an email by mistake, you have the option of undoing send. This definitely saves businesses embarrassment if an incorrect email is sent by mistake. The Google application is available online at the Apple store and can be downloaded free of charge.

Microsoft Outlook

This application is particularly loved by iOS users. While allowing the user to access email at his or her convenience, this app enables immediate access to emails from frequent contacts without subjecting the user to looking through other unimportant emails. It sorts out these emails for you. The app allows users access to their calendar, enabling them to mark essential days and reminders. You can set up meetings right from your phone or even attend a meeting. Like the Google app, this app is available in the Apple App store.

Airmail

Though initially meant for Mac, this app is available for iPhone and iPad users. It integrates with Gmail, MS Exchange, IMAP, Yahoo!, AOL, Live.com, and Outlook. This app has exciting features including full inbox sync, interactive push notification, and snooze. It is an Apple Design Award winner.

Spark

Though not as popular as Google, Spark is a great email app for small businesses. This app group emails automatically thus enabling the user to identify the urgent emails immediately. The app is easy to use and faster than most email apps. This app may be downloaded from the App Store.

Edison Mail

This is one of the fastest email apps. It supports most email accounts including Yahoo and Hotmail and is available free in the App Store.

Triage

The primary purpose of this app is to clean up email clutter thus simplifying the process of emailing. You can download this vital app from the App Store.

Inky

Unlike other email apps, this app uses hashtags to organize emails and sort out the important ones from the less important ones. Basically, it applies hashtags as labels to messages. It also signs emails automatically. Get this efficient app from the App Store.

Zero

This app works similarly as Tinder. It allows you to sort out your emails easily by merely swiping right to keep them and left to delete them. It also sorts emails such as newsletters for you. This app is available for free in the App Store.

Newton

This app is available in the App Store. Unlike other services, it is not free but is subscription based. Its main feature is the send later which allows you to draft emails and send them to the recipient later on. It costs $50.

Astro

Controlled by an AI assistant, this app provides both email and calendar services. The Astro assistant can be asked questions and responds to numerous commands. If your business uses Slack, you can integrate with that program to send and share Slack messages. It is available free from App Store.

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The What, The How, and The Why of Managed Threat Detection

Cybercriminals are getting more fearless by the day and their crimes are getting more and more sophisticated. Cybercrimes are costing businesses and organizations billions of dollars each year. This has spawned a new generation of cybercrime fighters who search for ways to end this threat once and for all. With each new attack, the crimes get more sophisticated. Hackers are learning from their mistakes and tweaking their methods to make them even more effective.

Managed Threat Detection

While most attempts to end hacking seem futile, it is an industry that will continue to require experts in managed threat detection. Stopping thieves before they can get into your database is the preferred method and this has now become possible. The latest technology can assess your network’s weaknesses and your IT professional can recommend various ways to shut down those weak areas.

Why the rise in popularity of managed threat detection?

Investments in technologies that prevent cybercrimes are currently on the rise. There are now a number of solutions that prevent intrusion into your computers. But many companies feel they just don’t have the money to install the latest threat detection equipment. Though there is an initial expense involved, business owners with these new threat detection systems do enjoy greater peace of mind. One cyber-attack is now estimated to cost approximately $1.3 million on average. In addition, customer trust is eroded once the public learns of the breach and overall sales can go down. The expenses for a breach can often linger for years.

What is Managed Detection and Response?

MDR is a combination of technologies and skills that provide global threat intelligence, deep threat analytics, and earlier incident mitigation. The most effective response to a breach requires a collaborative, far-reaching effort.

Managed Detection and Response works well because it is set up to function every minute of every day. It provides more thorough protection from the viruses, worms, ransomware, and malware that exist on the World Wide Web.

MDR is commonly used together with traditional managed security services (MSS) to ensure complete protection. These services can be provided by specialized vendors who focus mainly on threat management. They can also be provided by specialists who have MDR capabilities. Managed detection is chiefly distinguished by the fact that it works even in circumstances where the traditional methods of protection, which are focused on limited log collection and rules-based analysis, do not work.

How is MDR delivered?

Today, businesses will find a few cybersecurity experts who understand the ever-changing landscape in the world of cybercrime. Thieves utilize a number of methods that evolve with each new attack. The only truly effective response to these attacks is to develop a system of crushing cyber-attacks that also evolves with each new event.

New technology focuses on a series of effective approaches to threat detection and elimination. The initial step is known as threat anticipation, which measures the level of a company’s preparedness. This determines how high a company’s chances are of being targeted by cyber thieves. MDR also includes threat hunting. Instead of waiting for an event to occur, this technology actively hunts for threats and eliminates them.

Third, security monitoring is essential. This service is basically exactly what it says. A system is put in place that constantly monitors all hardware, software, and networking equipment, looking for loopholes that thieves might exploit. Security monitoring should include alert response, incident response, and breach management.

Why is Managed Detection and Response popular?

For most business owners, there just isn’t time each day to worry about cyber breaches and data leaks. Though the costs to address them can be enormous, a business person needs to focus on running his company. Your business can suffer if you must constantly be pulled away to address potential security threats. That’s the major reason why business owners are opting for a greater level of protection for all their computers and networking equipment.

Threat detection and prevention is a full-time job and most business people just don’t have the time or skills to deal with it. Your company needs the finest protection available so you can get back to work without the stress of knowing that a breach could occur at any moment.

MDR service providers are able to collect data from various sources on the threats that your organization may face. This enables them to know exactly which threats are more pronounced. Once an organization knows where their weaknesses lie, they are in a better position to respond, repair those flaws, and move forward with more confidence.

Of course, a good managed detection and response program should also include all the measures to respond should a breach occur. In spite of all the advances in technology, if just one of your employees clicks on a malicious link, they could download ransomware or other harmful malware into your system. You can mitigate the damage though, by knowing exactly what to do.

Final Thoughts

Managed Detection and Response (MDR) is designed to handle anything that cyber-thieves can throw at you. It initially seeks to find and close any weaknesses, but it also includes a sound response plan should a breach occur. It utilizes today’s best detection tools, threat intelligence, forensic investigation tools, and human analysts. It can give business owners the peace of mind they need to get back to running their companies without the constant worry of an expensive data breach.

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Windows 10 Security Risks

Stop Taking Unnecessary Risks!

Follow These 3 Easy Steps To Stay Safe

If you’ve ever been a victim of identity theft or have been affected by a cybersecurity data breach, you remember the anger and frustration you felt at a violation you had no control over. Don’t feel defeated – arm yourself with the latest in cybersecurity protection protocols!

Cybersecurity is an intense word, but do you fully understand what it means? Maybe you think it’s not important to you, so you don’t pay attention…

“I don’t shop online…”
“I don’t use social media…”
“I don’t pay my bills online; I only write checks…”

Unfortunately, even if all of the above applies to you (though we sincerely doubt that!), you can still be affected by a cybersecurity breach, and trust us when we say it does matter. We’ll tell you why, and how to protect yourself.

You might think you can avoid cyberattackers – “hackers” – by avoiding the Internet as much as possible, but the reality is much more complex. Your name, your personal information, and your identity are each online in some form. Even individuals that only make telephone calls to their bank are prompted with questions to verify their identity, and that information is stored in the bank’s software. Paying an electric bill in person at a local Department of Utilities won’t prevent someone from needing protection, either, and for the same reason. Cybersecurity is an issue at the heart of every aspect of life – even medical records are migrating to digital format these days, simplifying the process by which medical professionals need to access patient history to expedite care.

Consider the other side of the coin on this, too – cybersecurity is critical for organizations that store this information. Consumers need to know their information is protected, and we have a right to privacy and protection. The more PII a company stores, the greater the risk for which they assume the burden of proof of protection.

Cloud data storage of personally identifiable information (PII) leaves consumers vulnerable to a cyberattack in all aspects of life, from global enterprises with which they do business to their local machine at home or work. Got a credit card with Citibank? Over 360,000 Citibank credit cardholders had their data stolen in a cybersecurity breach in 2011. In 2013, more than 40 million consumers with Target credit and debit card accounts were affected. More than seven million small businesses had sensitive information exposed in a data breach with JP Morgan Chase in 2014. In one of the worse cybersecurity breaches of all time, in terms of volume and data sensitivity, the records of 80 million Anthem patients and employees were accessed in 2015, including social security numbers. Major data breaches make news reports more often than we like, reminding us of the dangers presented by hacking and phishing, malware, identity theft, and much more. Once a hacker has obtained your name, address, and personal information, they can then use this data to represent you online and try to infiltrate your desktop system to access even more personal data, to plant a virus or ransomware, or even mine cryptocurrency.

Does all of this sound like a foreign language? You don’t need to be a technical whiz to be able to protect yourself. A few simple measures can go a long way toward increased cybersecurity. The great news is that you can do a few things on your machine, at home or work, that can increase security. Follow these tips for improved protection:

  • Use best practices for passwords.
    • Passwords should be unique
      • Create a different password for each computer and each website or web portal you access. If a hacker can determine one password and you use the same password for multiple accounts, the hacker now has access to more than one of your accounts and can cause that much more damage.
    • Passwords should be complex
      • Create passwords using a combination of capital and lowercase letters, numbers, and symbols like ?!@#$%.
    • Change your password regularly
      • Changing your password for each computer and website or web portal you access at least twice per year is wise. Even if a hacker can figure out your password for one machine or location, changing the password in a matter of days or weeks from that time can minimize the damage the hacker can cause.
  • Know your privacy settings.
    • Maintain a realistic perspective on your risk
      • Every major organization performs routine risk assessments. Why wouldn’t you have a realistic perspective on the risks you face and do whatever you can to protect yourself? Trust us when we say you can’t afford not to!
    • Verify your privacy settings
      • You can verify the privacy settings on your desktop or laptop by clicking on the “Start” menu in the lower left corner of your screen, “Settings”, and then reviewing the options shown. On the right side of this menu, you’ll also see suggestions for how to restrict privacy, and as you read this you’ll know we encourage the maximum privacy settings!
  • Take advantage of built-in security tools.
    • Updates!
      • Operating systems from Microsoft will regularly release updates for applications and security, and we strongly recommend regularly checking for these updates and installing the latest security packages.
    • Windows Defender
      • Windows 10 comes with a built-in tool called Windows Defender that helps protect your user experience against pop-up screens, slow performance and threats from spyware and viruses.
      • Microsoft’s default settings have Windows Defender automatically enabled for users.

It’s important to note that in professional environments, IT departments commonly establish guidelines for security and password protocols. While the above are best practices that you can follow to protect yourself, you should always follow the policies and procedures set forth by IT security teams.

  • These tips are catered for a Windows 10 system, but the basic rules apply to any operating system.

Don’t fall victim to a hacker this year – take the proper approach to cybersecurity and protect yourself from vulnerabilities. See more details by watching this short video and taking the proper steps today.

Make 2018 the year you have an ironclad cybersecurity program, for your home and your office!

Windows 10 Security Risks

Stop Taking Unnecessary Risks! Read More »

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Want To “WOW” Your Boss With Professional Diagrams And Flowcharts?

I Have Some Tips For You.

Microsoft Visio

I often get asked by my boss to take the data she accumulates and put it into easy-to-read diagrams and charts. I was using Excel until just recently, which is great, but I needed something with more functionality and design choices. Then I found Microsoft Visio. I think it’s one of the best options available today to create diagrams and flowcharts. I have access to so many great templates and shapes that give my work the professional look my boss requires.

I really didn’t know much about Visio until a colleague told me about it. And when I gave it a try, I was sold. Now my diagrams can be as simple or complicated as I want. Visio provides all the tools and functions I need and comes with a wide variety of built-in shapes, stencils, and objects. I can even create my own shapes and import them if I want.

Have you heard about Visio Online? Microsoft Visio 2016 Viewer lets you view Visio drawings inside your Microsoft Internet Explorer Web browser. It’s a web-based version of Visio. So, when I’m away from the office I can still use it to design, create, edit and share diagrams and flowcharts online. I just upload my Visio diagrams and flowcharts to either SharePoint or OneDrive for Business and edit them in my browser.

Now I can collaborate with my team to streamline projects and work with them on diagrams right from my web browser. And I don’t have to worry about security. The only people who have access to my charts are the ones I authorize. I can even review their comments and add my own directly from my browser. And here’s another plus!—I can store all my diagrams in our OneDrive cloud storage that has 2GB of space.

What my team and I like best about MS Visio is that it’s so easy to use. It’s simple to create top-notch diagrams with commonly-used diagram types and rich shape sets. It’s easy to collaborate with team members and stakeholders, view and add comments, and share the diagram with others. We can pull external information into Vision such as an Excel sheet, or Access database. Now when my boss sends tons of data to me, I pull up my Visio, Excel or Access and design fantastic diagrams in just an hour or so. (She thinks I work all weekend to get this done!)

In case you didn’t know, Visio 2016 was released in September 2015 along with Microsoft Office 2016. It has dozens of templates you can use for a multitude of industries and verticals.

A few new features were added such the ability to connect to Excel data, information rights management for your Visio files, modern and detailed shapes for site plans and floor plans, IEEE-compliant electrical diagrams and home plans (architects, contractors, engineers, and designers will like these), and even 3D map diagrams. Plus, it comes with a bunch of new starter diagrams, themes, and built-in shapes–Hundreds of them! All these shapes are categorized, so they’re easy to find and choose from.

Want to know some really helpful Visio tips? I’ll share them with you here. I now consider myself a Visio expert, and I know there are a lot of beginners out there who might appreciate them.

Text Editing

Sometimes you need to edit text when you’re putting everything together, and not all applications let you do this. However, it’s easy to do in Microsoft Visio: Just click on the shape next to your text and press the F2 button. That’s it. Now you can edit as you wish–Simple! When you’re finished just press “Esc” to get out of the text-edit mode.

Shortcuts

  • F1 -for Help
  • Tab key to switch between shapes
  • Crtl+1– for the “selector” cursor
  • Ctrl+2 – for the text tool
  • Crtl+3– for connector lines
  • Alt for the main toolbar.
  • F3 for the Format Shape task pane
  • Crtl+PageUpor PageDown to move between sheets
  • Ctrl+ scroll up or down with the mouse to zoom in and out
  • Ctrl+click on and drag an object to copy and paste it in another place.  

Draw Shapes

The Drawing Tool is next to the Pointer Tool on the Ribbon. Click on the arrow and select a shape from the drop-down menu. Then you can start drawing your shape. Try combining shapes with the Pencil Tool to make more complex or intricate shapes. You’ll be an expert before you know it.

Save Shapes

If you want to save a shape that you made, Visio lets you do this. Look on the left of the toolbar for “More Shapes” > “New Stencil” and drag and drop your shape into the blank space. Then right-click it and choose “Save As.” Now, just rename the shape and save it.

Add Files

With Visio, you can copy anything from other Microsoft Office apps and paste it into your diagram or flowchart. So, if you have an Excel table or diagram, just copy and paste it right into your Visio diagram or flowchart. This saves you from having to redraw it. You can now proceed with Visio’s editing tools.

Create Flow Charts Quickly in Visio Online.

  1. Choose the Basic Flowchart diagram.
  2. Choose a shape from the Shapes Panel and drag/drop it into your canvas.
  3. Hold your pointer over the shape until you see the Auto-connect arrows.
  4. Move the pointer to one of the Auto-connect arrows. You should see Quick Shapes where you can choose the shape you want to add.
  5. If you want to add some text, double-click the shape.
  6. You can add more shapes by dragging and dropping them from the Quick Shapes list.
  7. Use the smart guides to align your shapes the way you want.

Before long, you’ll be an expert in Microsoft Visio. I hope this helps, and you get the kudos from your boss that I did from mine!

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